How to run a hybrid company all-hands with Strevalo

The company all-hands has become one of the most logistically complicated events in the modern workplace. Half the team is in the office, half is remote, someone is in a different time zone entirely, and the CEO's slides are not loading on the screen. Here is how to handle the streaming side of it properly.

Why a dedicated streaming platform beats Zoom for all-hands

Zoom is built for meetings — two-way conversation, participants who might want to speak, grid views of faces. An all-hands is a broadcast. Leadership speaks, employees listen, and occasionally ask questions. These are fundamentally different experiences, and using a meeting tool for a broadcast creates unnecessary friction.

With Strevalo, remote employees click a link and watch. They are not accidentally unmuted, they do not see a confusing grid of colleagues, and they cannot accidentally take over the screen share. It looks like a professional broadcast because it is one.

Setting the right access level

For a company all-hands, the right access level is usually Unlisted — the event does not appear publicly anywhere, but anyone with the link can watch. This is appropriate for most internal broadcasts where the content is not sensitive.

For announcements that are genuinely confidential — restructuring, financial results before public announcement, M&A activity — use Password Protected. Send the password via your internal communication tools only, not by email which can be forwarded.

Viewer registration for attendance tracking

On the Pro and Business plans, you can require viewers to register before watching. For an all-hands, this gives you an attendance record — useful for HR, for knowing how many employees watched live versus on replay, and for demonstrating engagement to leadership.

Registration takes thirty seconds for each viewer. They enter their name and email address and are immediately granted access. The data is available in your analytics dashboard after the event.

📊 Useful data point: The replay watch rate for company all-hands events typically runs at 30–40% of the original live audience. This means employees are actively seeking out content they missed — a positive signal for internal communications teams.

The day before: what to prepare

Do a full technical rehearsal the day before. Have someone join from a remote location and confirm they can see and hear the stream clearly. Test your microphone levels — the most common issue in corporate streaming is audio that is too quiet because the presenter is standing away from the microphone.

Brief whoever is operating the stream. They need to know the running order, which camera to switch to when, and what to do if the stream drops. A simple one-page brief takes ten minutes to write and saves considerable stress on the day.

During the event: managing Q&A

The live chat works well for question collection. Have a moderator monitoring it throughout the broadcast and feeding questions to the presenter. This is far smoother than unmuting employees one at a time via Zoom.

If you want to use a dedicated Q&A tool like Slido alongside the stream, simply share both links in your pre-event communication. They work independently of each other.

After the event: the replay matters more than you think

Post the replay link in your company intranet or Slack immediately after the event ends. Include a brief summary of what was covered and highlight any key announcements. Employees who missed the live broadcast will watch significantly more of the replay if they know what to expect.